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Archive for October 25th, 2013

Passport Woes : Help Needed

Dear Blog Friends,

My passport expires this December and I need to get it re-issued at the earliest.

Since I’m working in a far-off place now, I cannot make trips to the passport office and hired the services of a travel agency to help me out. The agency filled out my online application and submitted the challan for 1500/- to SBI. Since I had applied for Tatkal, they charged me a fee of 700/-.

Now, my concern is, I need to submit a Verification Certificate along with my documents. Obtaining the Verification letter by itself is not the impossible task. It is difficult because I don’t have the required contacts, but I’m sure I can work out something. Point is, when I checked online, the passport website mentioned that I also need to submit a self-attested affidavit on non-judicial stamp-paper. This is something that the agency did not inform me about. When I called them up, the guy at the other end said that I need to go to the passport office and confirm whether I need the verification letter in the first place.

I need to change two major details in my passport – My name (changed from maiden to married one. This is something I never wanted to do, but the passport office guys made me change it in all my documents when we were getting the twin’s passport made) and my current residential address . I underwent a police verification check last time for address verification. Since I’m now applying for a new passport with a new address, I’m assuming that police verification is a must. I’ve been told that the Verification Letter can bypass the police verification.

The agency guy also told me that I can check with the passport office if I need a VC in the first place. If police verification has already happened before, then I might not need to submit a VC. This has confused me a lot! Isn’t a police verification mandatory for every address change? And isn’t that why we need to furnish a VC? Everytime I call up the agency, they ask me to go to the passport office and verify the details. I’ve asked them multiple times if they can at least find out these details themselves and let me know. They refused, saying that they don’t have the authority to do so.

The reason I approached the agency in the first place was because I did not have the time to run to the passport office myself. Am not sure if the agency simply fooled me into paying them for their services or is this what the current procedure is?! Right now, they are waiting for me to collect all the documents (part of which they didn’t even tell me were needed) and let them know so that they can book a submission date at the passport office.

My problem is, I need someone to tell me what exactly is the right procedure to get a new passport under tatkal scheme and what documents are required for it. There are a lot of “IF” and “OR” clauses in the website that has me confused. The agency is no help either.

So if anyone has faced anything in Pune or anywhere else in Pune, please guide me to the quickest way to get this done!
Also, the website mentions that the verification letter needs to be from a Class 1 Gazetted officer. It does not mention whether the officer has to be from the same state. Is it okay if I obtain the letter from somewhere else other than Pune??

I’ll be much obliged 🙂

Thanks!

Edited to Add :-

I’m indebted to Sheetal for sending me such a wonderfully composed document for re-issuing of Passport under tatkal scheme. Girl, I’m seriously grateful 🙂

So detailed is her her document that I want to post it here so that anyone of you who has any confusion/doubts can benefit from it. So here goes :-

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Everyone comes across a time in their life, when there is going to be a travel abroad, you want things to fall in place well in time and BANG! The passport is either not there, or expired or needs some amendment.
I went through the same too.
Then is the time you start searching the internet for all kinds of information regarding passport application and see how can you apply for one, how long does it take… etc. and come across ‘Tatkal Passport’ application.

Internet is flooded with information, but most of it is personal experience, which might or might not suit you exact needs.
Well this also is from personal experience, but I will try to keep it as generic as possible.

I applied for a passport re-issue under the Tatkal scheme. It is advisable to apply for a re-issue before the expiry date of you passport, however, you can apply for a re-issue until 1 year after the expiry. After that it’s treated as a fresh passport.

How to apply for a Tatkal Passport: (Re-issue of a passport)

1. Go to https://passport.gov.in/pms/Information.jsp Read the instructions and then continue.
2. Fill the application form correctly, and fill all fields. DONOT keep any fields blank as the fields provided there are scanned and they cannot be hand-written.
3. Once done submit your application. The next page will show you your file number and have an appointment date associated to it. Please note this file number. [This is useful incase you want to print your application form again, if you forgot to save/print it]
4. Choose a suitable appointment date and continue. You can visit the passport office on your appointed date and time or till a fortnight there after, i.e, you can go for you application on the appointed date-time or till 15 days after the appointment date-time. If you fail to go within 15 days, then you have to refill the form and take a new appointment. Old application/application no will be discarded.
5. Once done a PDF will be displayed. Save this file. This is your application form that will be needed to be carried to the passport office.
6. Fields that are filled in this form by default are no to be overwritten or cancelled.

Fill the rest of the blank fields where every applicable. Parts not applicable should be filled as ‘NA’.

Now comes the part of collecting the required documents for Tatkal passport. A lot of websites and the http://passport.gov.in itself lists the documents, but sometimes it’s rather confusing.

Documents:
1. Photographs – 3 at least and keep another 2 handy. On a white or light background and your ears should be visible (else they think you are deaf… Seriously … Do deaf people not have ears?!?)

2. Identity proof. PAN Card/Driving License will do.

3. Address Proof: Ration Card/Electricity Bill/Nationalized Bank’s Passbook will do.

If you have changed your residential address in the last 3 years, then you need proofs of each address that you stayed in.

If you are applying for a name change in your passport, you will need the appropriate documents to support the name change, like an affidavit or marriage certificate (divorce letter etc.)

Then comes an affidavit – annexure I. This is required only for people applying under the Tatkal scheme.

1. The annexure I is a form executed (printed) on a Rs. 100 non judicial stamp paper and signed by a notary. (There is nothing special about a non judicial stamp paper, you can get it at the Council Hall or other advocates easily. They will charge you somewhere between Rs 120 to Rs 150 for a Rs. 100 stamp paper).

2. The signature of a notary is important. The notary will usually print it out for you on a Rs. 100 stamp paper and stamp and sign it for you. You need to attach your photograph where the notary stamps/signs the affidavit.

a. This whole process should not cost you more than Rs. 200 or Rs. 225 if done prior to you appointment and from outside the passport office. (Some known notary or from the council hall in Pune etc)

b. If this is done a the passport office, this will cost you Rs. 350 to Rs. 400 as they will charge you for the urgency and need too

Now the next set of documents is another one for the Tatkal scheme. There is another annexure F that could be attached. This document is NOT a necessity. This verification certificate (annexure F) can be seen as the one here: http://passport.gov.in/cpv/ANNEXUREF_vc_tatkaal.htm

If one cannot get the annexure F (because it needs the signature of some top officials which is not readily available), they can submit 3 out of a list of 14 documents:

The applicant also has the option to obtain a passport under Tatkal Scheme on submission of three documents from the Fourteen documents as mentioned below, provided one of the three documents is a photo identity document and at least one of the three is amongst the documents indicated at (a) to (i) and a standard affidavit (Annexure “I”) on non-judicial stamp paper duly attested by a Notary:

(a) Electors Photo Identity Card (EPIC);
(b) Service Identity Card issued by State/Central Government, Public Sector Undertakings, local bodies or Public Limited Companies;
(c) SC/ST/ OBC Certificates;
(d) Freedom Fighter Identity Cards;
(e) Arms Licenses;
(f) Property Documents such as Pattas, Registered Deeds etc.;
(g) Rations Cards;
(h)Pension Documents such as ex-servicemen’s Pension Book/Pension Payment order, ex-servicemen’s Widow/Dependent Certificates, Old Age Pension Order, Widow Pension Order;
(i) Railway Identity Cards;
(j) Income Tax Identity (PAN) Cards;
(k) Bank/ Kisan/Post Office Passbooks; – copy of the first page showing the name and address and also a copy of the passbook entries.
(l) Student Identity Cards issued by Recognized Educational Institutions;
(m)Driving Licenses; and
(n) Birth Certificates issued under the RBD Act.

Make 2 sets of each document and arrange it in order for ease at the application center.

Carry the originals of the documents for the appointment. You might just need it!

That’s all the documents you need. Phew!

Now comes the main part of going to the passport office.

If you reside in Pune, then you will have to be at the passport office at 7 AM in the morning irrespective of the appointment time. There will be a HUGE queue otherwise and you might not be able to submit your application. The passport office opens at around 10 am and is open till 12:30 pm.

1. Once the passport office opens, a guard will check your application and let you in. No backpacks allowed from here on.
2. Once you are in, another officer will now scrutinize your form and see if all applicable fields are filled properly.
3. He will then print a window number on your form. You will now have to go and stand in another line for your turn at that window no.
4. Once you turn comes, the officer at the counter will check your documents and order and verify them with the originals.
5. He will then ask you for the fee, which is Rs. 1000 for application and Rs. 1500 for Tatkal. – Rs. 2500 total.
6. Once he is satisfied, Yiippeee!!!, your application is submitted!
7. He will now give you a receipt, which will help you track your application online (though this is not truly at par with the actual status).
8. Your old passport will be stamped as canceled and returned to you.
You are now free to go. The passport will be dispatched to your address once its ready.

If the re-issue of a passport, within the expiry period did not have an address change or a name change (with respect to your old passport), then no police verification is required and your passport will be at your doorstep within 8-10 days (mine came in exact 8 days).

If there is some address or name change (with respect to your old passport), there might be a police verification required and you might need to visit the local area police station for the same. Usually at the police station, once the questionnaire of the inspector is over, he might ask you for a bribe. You ARE NOT REQUIRED to the bribe, since it’s his duty to hand over the report to the passport office. He might threaten you that he will reject the application or delay it, but after a certain point in time, he has to send it to the passport office. If you aren’t in any urgent need, avoid the bribe!

Once the police verification is done, it’s waiting period, until your passport arrives at your doorstep which usually shouldn’t be more than 2-3 weeks. If it takes longer, you will need to visit the passport office again (at the enquiry counter). The phone numbers on the site don’t work!

I hope this helps at least someone in getting the passport 🙂

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